World Allergy Congress 2005

Shipping manual for WAC 2005 in Münich , Germany

Dear participant,

We are proud to inform you that DHLTrade Fairs & Events in Stockholm is appointed to be the official freight co-ordinator for the above event.

This shipping manual will assist you in your preparation for the correct and timely despatch of exhibits to Münich. Please follow our instruction closely. In order to arrange a safe and secure transport to this event we recommend you to contact our partner in your country. Please see separate file of our partners. Please do not forget to send us a pre-notice about your shipment (Nos of pcs, Kos, Volume etc.) in order for us to supervise a timely delivery.

Our contacts and co-ordinators who will be pleased to help you:

DHL Trade Fairs & Events
Box 613
SE-194 26 Upplands Väsby

Johan Zethelius
Ph +46 – 8 517 30 314 , Fax +46 - 8 775 30 48,
e-mail: johan.zethelius@dhl.com
or
Michael Classon
Ph +46 – 8 517 30 315, Fax +46 - 8 775 3048
e-mail: michael.classon@dhl.com
or
Jennie Björklund
Ph +46 – 8 517 30 316, Fax +46 - 8 775 3048
e-mail: jennie.bjorklund@dhl.com

We will be at your service 24 hours a day as our phones are connected with our mobile phones.

Invoice

DHL Partner List WAC 2005

If you miss your country in this list please contact Johan Zethelius and he will provide you with correct partnerdetails. Ph +46-8517 30314 / Fax +46 87753048 or johan.zethelius@dhl.com

Austria

DHL GmbH
Trade Fairs & Events
Messegelände / Haupteingang Süd
1020 WIEN

Contact: Mr Karma Knoll
Ph: +43-1 728316015
Fax: +43-1 728316020
karma.knoll@dhl.com

Belgium

DHL Trade Fairs & Events Benelux
Welvaartstraat 1
2200 Herentals
Belgium

Contact: Mr Wim Poels
Ph:+32 14 259391
Fax: +32 14 230017
wim.poels@dhl.com

Finland

DHL Trade Fairs & Events
Paciuksenkatu 27
SF-00270 HELSINKI

Contact: Ms May Heikkinen
Ph. +358 (0)20 533 2247
Fax. +358 (0)20 533 2381
may.heikkinen@dhl.com

France

DHL Freight
Trade Fairs & Events France
Batiment des Transitaires-BP 68142
Parc des Expositions de Paris Nord II
Fr-95976 Roissy CdG

Contact: Ms Sanda Ruppe
Ph. +33 (0) 1 49 38 74 28
Fax. +33 (0) 1 49 38 73 36
sandra.ruppe@dhl.com

Germany

Danzas Messen Gmbh
Carl-Benz Strasse 39-41
60386Frankfurt am Main

Contact: Ms. Sabine Behrends
Ph: +49-69 420 92-0
Fax: +49-69 42092-466
sabine.behrends@dhl.com

Italy

DHL SPA
Via Sommacampagna 63
I-37137 VERONA (VR)

Contact: Mr Lars Felix Ladrak
Ph: +39-045-8621 888
Fax: +39-045-8621 880
lars.ladrak@dhl.com

Netherlands

Fairexx Logistics for Exhibitions BV
Appel Acker 15
1965 RN Heemskerk
Netherlands

Contact: Mr Paul van Zijl
Ph: +31-251-25 00 60
Fax +31-251 25 00 65
paul.van-zijl@fairexx.nl

Switzerland

DHL AG
Heldausstrasse 66
Ch 9471 Buchs

Contact: Mr Alois Ruch
Ph: +41-81-7551 335
Fax: +41- 81-7551 413
alois.ruch@dhl.com

Spain

DHL S.A.
Puerto Autónomo de Barcelona
Antartic, 12-20
E-08040 Barcelona

Contact: Mr Jorg Reina
Ph: +34-93-2982819
Fax +34-93-2623274
jorge.reina@dhl.com

U.K. / Ireland

Yorkshire Exhibition Services Ltd
Unit 17 & 21
Second Exhibition Avenue
NEC, Birmingham B40 1PJ

Contact: Mr Iain Curtis
Ph: +44-0121 782 4626
Fax: +44-0121 782 4680
iain@yes-exh.com

USA / Canada

Geologistics Expo Services
3205 S. Martin Street
East Point, GA 30344
USA

Contact: Mrs Margaret Churchill
Ph: 404-766 9410
Fax: 404 761 8473
mchurchill@geo-logistics.com

I General information and instructions

A/0 Arrival deadlines

The latest arrival date for cargo arriving by:
Airfreight at Munich airport 17.06.2005;
Road Freight at our warehouse on 22.06.2005 (EU goods), 17.06.2005 for each other countries
Road Freights direct to the exhibition: 25-26/06-2005 only
Ocean Freight FCL Hamburg ports 10.06.2005; LCL DE inland clearing depot 10.06.2005.

Please note that these deadlines must be strictly adhered to. Should any cargo arrive after these dates, we cannot accept responsibility for late delivery and extra charges that may be incurred.

A/1 Exhibition Dates & Hours

25-26 June, 2005 Exhibition build up stands with floor space only
26 June, 2005 Exhibition build up shell schemes
26 June – 1 July, 2005 WAC 2005 Congress
27 - 30 June, 2005 ( 09.00-17.30) Exhibition opening dates and hours
30 June – 1 July Breakdown (will start after 17.30 on June 30)

B Packing of your exhibits

We recommend the use of durable crates with screw-down lids to prevent loss or damage. Please note all shipments will routed via our local warehouse, it is therefore imperative that materials are crated or palletised to enable the multiple handling, stacking and handling via a forklift or pallet truck.

C Marking of the cases

All packages should be marked clearly as follows:

WAC 2005-Munich
c/o Danzas Messen GmbH/DHL Trade Fairs & Events
Company name : (your company name)
Booth number : (your booth number)
Dimensions : width x length x height cms.
Gross weight : kgs.
Net weight : kgs.
Package no. : (number of case/ total number of cases)

Please fill in the last line correctly, as this ensures that you will receive all the cases. For example: 2/5 indicates that this case is the second case from 5 cases in total.

D Heavy weight or oversized exhibits

If you intend to send goods that exceed a height or a width of 2.00 meters (78.7 inches) and a weight of 1,500 kgs (3,308 lbs.), we ask you to contact us in order to plan the delivery and on-site handling.

II Required documents

The following section is only applicable to exhibits arriving from outside The E.U.

A Invoices and packing lists

The following documents are required for all shipments
In case you use an ATA-Carnet (see over for further instructions), the following documents are also required in addition to the ATA-Carnet.

II Required documents (Continued)

- Express Bills of Lading
- 5 copies of your commercial invoice
- 5 copies of your packing list

If you intend to ship goods by airfreight or by truck, we need the following copies to be attached to the airway bill/CMR/Truck Bill of Lading:

- 4 copies of your normal invoice
- 4 copies of your packing list

All documents have to be made out to:

(your company)
Booth no.: (your booth no.)
c/o WAC 2005
Munich, Germany

B Combined Commercial Invoice & Packing List (EU and Non EU)

The invoices or pro-forma invoices must include a description of every item. For all items you must have a value per item and total value of the items. It is not allowed to show 'no value' or 'no charge'. If any item does not have a commercial value, you must assign a 'value'. Goods that will not return to the country of origin have to be mentioned on a separate invoice. Please ensure that every invoice has an original signature and is endorsed with your company stamp.

We strongly recommend that exhibitor’s make use of our Combined Commercial Invoice & Packing List for this purpose, a copy of which is enclosed herewith.

C ATA-Carnet or …………. Temporary Import Bond

German Customs will accept an ATA-carnet for temporary import, alternatively you can utilise our temporary import bond. This is a simplified import procedure whereby:

All consignments customs cleared for temporary importation into Germany against our Customs guarantee remain under our control at all times. The exhibitor will be liable for full payment of German Import Duties, Taxes & Penalties applicable to any goods not handed over/declared to us for re-exportation at the close of the exhibition
To utilise our bond please use the enclosed Combined Commercial Invoice & Packing List temporary import will be automatic.

In the event an ATA Carnet is used then we will require your authorization to handle through Customs by means of a letter on your company letterhead with the following text:

'We/I hereby authorize …………. and their appointed agents to sign on and to act on our/my behalf for ATA-carnet no. (number)____________________________

Please sign this letter, endorse it with your company stamp and send the original with the ATA-carnet to:

III Airfreight

A General instructions

All airfreight cargo must be sent 'freight prepaid' and showing MUC as airport of destination.

B Airway bill

The airway bill must show the following notify and consignee party:

Notify/consignee party:

Danzas Messen GmbH
Franz Lehner Str. 11 Susanne Hartl Tel.: 0049 89 32101 602
85716 Unterschleissheim Fax.: 0049 89 32101 600

IV Ocean Freight

A General instructions

All cargo forwarded as sea freight must be sent 'freight prepaid'. In all instances please us Express Bills of Lading.

B Bill of Lading (Express Release)
Bills of Lading must show the following consignee:

Danzas Messen GmbH
c/o exhibitor hall / booth
Messegelände München

The Bill of Lading must show as notify party:

Danzas Messen GmbH
Franz Lehner Str. 11 Susanne Hartl Tel.: 0049 89 32101 602
85716 Unterschleissheim Fax.: 0049 89 32101 600

V Road Freight/Via DHL/Danzas Warehouse

A General instructions
All cargo must be sent 'freight prepaid'.

B CMR
The CMR must show the following consignee and notify party:
Notify/consignee party:

Danzas Messen GmbH
Franz Lehner Str. 11 Susanne Hartl Tel.: 0049 89 32101 602
85716 Unterschleissheim Fax.: 0049 89 32101 600
Direct-shipments
Danzas Messen GmbH
AM Messesee Susanne Hartl Tel: 0049 89 32101 602
81823 Messegelände München

VI Courier shipments

Shipments via courier are not recommended and should be discouraged. Exhibitors nevertheless intending to do so are strongly advised to consign such shipments to our Munich office at Franz Lehner Str 11 on a duty paid basis.
Please note the Exhibition Centre and the organizers will not accept or take responsibility for any international courier shipments consigned to your-self at the venue or the organizers.

VII Advance notification

Full details of the shipment including copy B/L and or AWB, commercial invoices/packing lists and certificates as appropriate must sent via fax arrival to:

DHL Trade Fairs & Events
Fax: +46-8 7753048 att: fair dept.
with a copy to Danzas Messen GmbH Fax: 0049 89 32101 600

VIII Return shipments

At the conclusion of this event, DHL Trade Fairs & Events will be coordinating the outbound activities for our customers to their countries of origin. Customs exit formalities must be finalized before any international goods will be allowed to leave the show. We will discuss the appropriate arrangements with each exhibitor during the exhibition. If, however the outbound disposition of your goods is known in advance of the show, please notify us at your earliest convenience.

IX Forklift, labour during build-up and dismantling

Unless otherwise agreed, the goods shipped via DHL Trade Fairs & Events will be delivered near to or on to your exhibition stand during the tenancy hours. Should you need unpacking or additional positioning/forklift services, such can be ordered on-site.

X Storage of empty packing materials

Empty packing material, boxes and cases may not remain on the stand. Storage can be ordered in advance or on-site. Due to fire regulations all empty packing materials will be stored off site and returned at the close of the event. Where an exhibitor and or their stand builder has not ordered empty case storage, such items may be forced in to store and held pending payment of storage fees.

XI Insurance

We recommend you to check that your shipment is insured during the transports to and from the exhibition. If you do not have a general insurance covering this please ask our partner who most likely can assist you or contact your normal insurance company.

To the top


Delivery Information		Print

Shipping manual for WAC 2005 in Münich , Germany Dear participant, We are proud to inform you that DHLTrade Fairs & Events in Stockholm is appointed to be the official freight co-ordinator for the above event. This shipping manual will assist you in your preparation for the correct and timely despatch of exhibits to Münich. Please follow our instruction closely. In order to arrange a safe and secure transport to this event we recommend you to contact our partner in your country. Please see separate file of our partners. Please do not forget to send us a pre-notice about your shipment (Nos of pcs, Kos, Volume etc.) in order for us to supervise a timely delivery. Our contacts and co-ordinators who will be pleased to help you: DHL Trade Fairs & Events Box 613 SE-194 26 Upplands Väsby Johan Zethelius Ph +46 – 8 517 30 314 , Fax +46 - 8 775 30 48, e-mail: johan.zethelius@dhl.com or Michael Classon Ph +46 – 8 517 30 315, Fax +46 - 8 775 3048 e-mail: michael.classon@dhl.com or Jennie Björklund Ph +46 – 8 517 30 316, Fax +46 - 8 775 3048 e-mail: jennie.bjorklund@dhl.com We will be at your service 24 hours a day as our phones are connected with our mobile phones. Invoice DHL Partner List WAC 2005 If you miss your country in this list please contact Johan Zethelius and he will provide you with correct partnerdetails. Ph +46-8517 30314 / Fax +46 87753048 or johan.zethelius@dhl.com Austria DHL GmbH Trade Fairs & Events Messegelände / Haupteingang Süd 1020 WIEN Contact: Mr Karma Knoll Ph: +43-1 728316015 Fax: +43-1 728316020 karma.knoll@dhl.com Belgium DHL Trade Fairs & Events Benelux Welvaartstraat 1 2200 Herentals Belgium Contact: Mr Wim Poels Ph:+32 14 259391 Fax: +32 14 230017 wim.poels@dhl.com Finland DHL Trade Fairs & Events Paciuksenkatu 27 SF-00270 HELSINKI Contact: Ms May Heikkinen Ph. +358 (0)20 533 2247 Fax. +358 (0)20 533 2381 may.heikkinen@dhl.com France DHL Freight Trade Fairs & Events France Batiment des Transitaires-BP 68142 Parc des Expositions de Paris Nord II Fr-95976 Roissy CdG Contact: Ms Sanda Ruppe Ph. +33 (0) 1 49 38 74 28 Fax. +33 (0) 1 49 38 73 36 sandra.ruppe@dhl.com Germany Danzas Messen Gmbh Carl-Benz Strasse 39-41 60386Frankfurt am Main Contact: Ms. Sabine Behrends Ph: +49-69 420 92-0 Fax: +49-69 42092-466 sabine.behrends@dhl.com Italy DHL SPA Via Sommacampagna 63 I-37137 VERONA (VR) Contact: Mr Lars Felix Ladrak Ph: +39-045-8621 888 Fax: +39-045-8621 880 lars.ladrak@dhl.com Netherlands Fairexx Logistics for Exhibitions BV Appel Acker 15 1965 RN Heemskerk Netherlands Contact: Mr Paul van Zijl Ph: +31-251-25 00 60 Fax +31-251 25 00 65 paul.van-zijl@fairexx.nl Switzerland DHL AG Heldausstrasse 66 Ch 9471 Buchs Contact: Mr Alois Ruch Ph: +41-81-7551 335 Fax: +41- 81-7551 413 alois.ruch@dhl.com Spain DHL S.A. Puerto Autónomo de Barcelona Antartic, 12-20 E-08040 Barcelona Contact: Mr Jorg Reina Ph: +34-93-2982819 Fax +34-93-2623274 jorge.reina@dhl.com U.K. / Ireland Yorkshire Exhibition Services Ltd Unit 17 & 21 Second Exhibition Avenue NEC, Birmingham B40 1PJ Contact: Mr Iain Curtis Ph: +44-0121 782 4626 Fax: +44-0121 782 4680 iain@yes-exh.com USA / Canada Geologistics Expo Services 3205 S. Martin Street East Point, GA 30344 USA Contact: Mrs Margaret Churchill Ph: 404-766 9410 Fax: 404 761 8473 mchurchill@geo-logistics.com I General information and instructions A/0 Arrival deadlines The latest arrival date for cargo arriving by: Airfreight at Munich airport 17.06.2005; Road Freight at our warehouse on 22.06.2005 (EU goods), 17.06.2005 for each other countries Road Freights direct to the exhibition: 25-26/06-2005 only Ocean Freight FCL Hamburg ports 10.06.2005; LCL DE inland clearing depot 10.06.2005. Please note that these deadlines must be strictly adhered to. Should any cargo arrive after these dates, we cannot accept responsibility for late delivery and extra charges that may be incurred. A/1 Exhibition Dates & Hours 25-26 June, 2005 Exhibition build up stands with floor space only 26 June, 2005 Exhibition build up shell schemes 26 June – 1 July, 2005 WAC 2005 Congress 27 - 30 June, 2005 ( 09.00-17.30) Exhibition opening dates and hours 30 June – 1 July Breakdown (will start after 17.30 on June 30) B Packing of your exhibits We recommend the use of durable crates with screw-down lids to prevent loss or damage. Please note all shipments will routed via our local warehouse, it is therefore imperative that materials are crated or palletised to enable the multiple handling, stacking and handling via a forklift or pallet truck. C Marking of the cases All packages should be marked clearly as follows: WAC 2005-Munich c/o Danzas Messen GmbH/DHL Trade Fairs & Events Company name : (your company name) Booth number : (your booth number) Dimensions : width x length x height cms. Gross weight : kgs. Net weight : kgs. Package no. : (number of case/ total number of cases) Please fill in the last line correctly, as this ensures that you will receive all the cases. For example: 2/5 indicates that this case is the second case from 5 cases in total. D Heavy weight or oversized exhibits If you intend to send goods that exceed a height or a width of 2.00 meters (78.7 inches) and a weight of 1,500 kgs (3,308 lbs.), we ask you to contact us in order to plan the delivery and on-site handling. II Required documents The following section is only applicable to exhibits arriving from outside The E.U. A Invoices and packing lists The following documents are required for all shipments In case you use an ATA-Carnet (see over for further instructions), the following documents are also required in addition to the ATA-Carnet. II Required documents (Continued) - Express Bills of Lading - 5 copies of your commercial invoice - 5 copies of your packing list If you intend to ship goods by airfreight or by truck, we need the following copies to be attached to the airway bill/CMR/Truck Bill of Lading: - 4 copies of your normal invoice - 4 copies of your packing list All documents have to be made out to: (your company) Booth no.: (your booth no.) c/o WAC 2005 Munich, Germany B Combined Commercial Invoice & Packing List (EU and Non EU) The invoices or pro-forma invoices must include a description of every item. For all items you must have a value per item and total value of the items. It is not allowed to show 'no value' or 'no charge'. If any item does not have a commercial value, you must assign a 'value'. Goods that will not return to the country of origin have to be mentioned on a separate invoice. Please ensure that every invoice has an original signature and is endorsed with your company stamp. We strongly recommend that exhibitor’s make use of our Combined Commercial Invoice & Packing List for this purpose, a copy of which is enclosed herewith. C ATA-Carnet or …………. Temporary Import Bond German Customs will accept an ATA-carnet for temporary import, alternatively you can utilise our temporary import bond. This is a simplified import procedure whereby: All consignments customs cleared for temporary importation into Germany against our Customs guarantee remain under our control at all times. The exhibitor will be liable for full payment of German Import Duties, Taxes & Penalties applicable to any goods not handed over/declared to us for re-exportation at the close of the exhibition To utilise our bond please use the enclosed Combined Commercial Invoice & Packing List temporary import will be automatic. In the event an ATA Carnet is used then we will require your authorization to handle through Customs by means of a letter on your company letterhead with the following text: 'We/I hereby authorize …………. and their appointed agents to sign on and to act on our/my behalf for ATA-carnet no. (number)____________________________ Please sign this letter, endorse it with your company stamp and send the original with the ATA-carnet to: III Airfreight A General instructions All airfreight cargo must be sent 'freight prepaid' and showing MUC as airport of destination. B Airway bill The airway bill must show the following notify and consignee party: Notify/consignee party: Danzas Messen GmbH Franz Lehner Str. 11 Susanne Hartl Tel.: 0049 89 32101 602 85716 Unterschleissheim Fax.: 0049 89 32101 600 IV Ocean Freight A General instructions All cargo forwarded as sea freight must be sent 'freight prepaid'. In all instances please us Express Bills of Lading. B Bill of Lading (Express Release) Bills of Lading must show the following consignee: Danzas Messen GmbH c/o exhibitor hall / booth Messegelände München The Bill of Lading must show as notify party: Danzas Messen GmbH Franz Lehner Str. 11 Susanne Hartl Tel.: 0049 89 32101 602 85716 Unterschleissheim Fax.: 0049 89 32101 600 V Road Freight/Via DHL/Danzas Warehouse A General instructions All cargo must be sent 'freight prepaid'. B CMR The CMR must show the following consignee and notify party: Notify/consignee party: Danzas Messen GmbH Franz Lehner Str. 11 Susanne Hartl Tel.: 0049 89 32101 602 85716 Unterschleissheim Fax.: 0049 89 32101 600 Direct-shipments Danzas Messen GmbH AM Messesee Susanne Hartl Tel: 0049 89 32101 602 81823 Messegelände München VI Courier shipments Shipments via courier are not recommended and should be discouraged. Exhibitors nevertheless intending to do so are strongly advised to consign such shipments to our Munich office at Franz Lehner Str 11 on a duty paid basis. Please note the Exhibition Centre and the organizers will not accept or take responsibility for any international courier shipments consigned to your-self at the venue or the organizers. VII Advance notification Full details of the shipment including copy B/L and or AWB, commercial invoices/packing lists and certificates as appropriate must sent via fax arrival to: DHL Trade Fairs & Events Fax: +46-8 7753048 att: fair dept. with a copy to Danzas Messen GmbH Fax: 0049 89 32101 600 VIII Return shipments At the conclusion of this event, DHL Trade Fairs & Events will be coordinating the outbound activities for our customers to their countries of origin. Customs exit formalities must be finalized before any international goods will be allowed to leave the show. We will discuss the appropriate arrangements with each exhibitor during the exhibition. If, however the outbound disposition of your goods is known in advance of the show, please notify us at your earliest convenience. IX Forklift, labour during build-up and dismantling Unless otherwise agreed, the goods shipped via DHL Trade Fairs & Events will be delivered near to or on to your exhibition stand during the tenancy hours. Should you need unpacking or additional positioning/forklift services, such can be ordered on-site. X Storage of empty packing materials Empty packing material, boxes and cases may not remain on the stand. Storage can be ordered in advance or on-site. Due to fire regulations all empty packing materials will be stored off site and returned at the close of the event. Where an exhibitor and or their stand builder has not ordered empty case storage, such items may be forced in to store and held pending payment of storage fees. XI Insurance We recommend you to check that your shipment is insured during the transports to and from the exhibition. If you do not have a general insurance covering this please ask our partner who most likely can assist you or contact your normal insurance company. To the top